The winter months are a good time to re-evaluate your Business Continuity Plan, as this is the time when it is most likely to get hit by adverse weather. And by looking into any fire risks at the same time, such as those posed by empty boxes or overstretched power source, you will inevitably reduce the likelihood that you will need to put any plans you have around your business recovery into action.
A Business Continuity Plan, or BCP, is where you create a detailed process which can be activated when your business is unsettled by an unforeseen event, and is unable to operate for any significant length of time. What is deemed as a detrimental time frame entirely depends on your business and turnover, but unless you are a seasonal business, even a few days closure could have a negative impact without the right measures in place.
Get to know the risks
First, you need to pinpoint what you think the risks are in your business. Once you have done this, you can start to think how subsequent planned action can minimise the impact. A fire risk assessment will highlight any areas you need to pay attention to, such as an unmanaged refuse area, an overflowing stock cupboard, and fire doors which are frequently propped open.
Choose your team
Allocate team members to certain roles in the event that you need activate your BCP. This might mean calling round customers and suppliers or arranging temporary alternative business premises. Keep a book of the important contact numbers, including your insurers and utility companies so these are not stored on a system which may otherwise be out of use.
Run a check
Trial your BCP to test its strengths and weaknesses. Do this on an annual basis or if there are any changes within your organisation which might affect your ability to carry out the plan.